My institution would like to cooperate with LILACS. How should I proceed?

To become a LILACS Cooperating Center (CC) and start giving visibility to the scientific and technical output of your institution or thematic area, check the requirements compliance checklist at: How to Become a Cooperating Center of the LILACS Network.

How to find the Cooperating Center code in the Network?

Access the BVS Network Directory and enter the name of your institution. If you can’t find it, also search using the initials that represent your institution.

If the information is outdated, request an update through the form.

How to describe a magazine supplement with abstracts of papers presented at conferences in LILACS?

Add a new issue by entering the supplement’s information. Create a new article, and in the data entry sheet, fill in the following:

Register a new issue, create an analytic (article/chapter), and complete the fields:

– Personal Author: leave blank

– Institutional Author: enter the name of the institution organizing the event.

– Title: fill in with the name of the event as it appears in the document. In some cases, only the event name appears, while in others, it may be “Abstracts of [event name]” or “Proceedings of [event name].”

Event/Project: Include the event’s details.

Examples:

• III Scientific Initiation Conference of INCA
• Abstracts of the III Congress of Students of the São Paulo Medical Association
• Abstracts of papers presented at the XXIV Brazilian Congress of Human Reproduction
• II National Conference on Science, Technology, and Innovation in Health: proceedings
• Proceedings of the VIII National Health Conference

– Keywords: leave blank

– Abstracts: leave blank

– Events: Include the event details. By clicking on the question mark to open the system help, note that the event name should be entered differently here. (Example: Symposium on Medicinal Plants in Brazil, 5).

What does source and analytical mean in the LILACS management system (FI-Admin)?

When you see “Source” anywhere in the FI-Admin system, it means that you are creating or editing data for an entire book, non-conventional document, thesis, dissertation, or periodical (serial publication). When you see “Analytic,” you are creating or editing data for a part of a monographic-level document, such as a chapter, section of a book, thesis, non-conventional document, or periodical article if you are describing a journal.

How should the volume field be filled out?

The volume should be recorded in Arabic numerals. If it consists of more than one number, enter the number for the first and the number for the last, separated by a slash (/).

Examples:

2

123

10/11

How should the issue number field be filled out?

How should the publication date of the issue be filled out?

This field should be filled with the document’s publication date, not the date the issue was entered into the system. The date should be recorded in the language of the document, omitting prepositions, and months should be abbreviated according to the Month Abbreviation Table.

This is a mandatory field, and the abbreviation “n.d.” (no date) is no longer permitted, as documentation without a clear publication date is considered incomplete and poses a risk to data reliability.

Examples:

July-Dec. 1993

Sept. 1992

1993

Aug.-Oct. 1991

Nov. 1993-Jan. 1994

July 6, 2000

[1999?]

Month Abbreviation Table

How should the normalized publication date of the issue be filled out?

Entering information in this field depends on the completion of the Publication Date field. The normalized publication date should follow the ISO 8601:1988 standard, with the year in the first four digits and, if included in the publication date, the month in the next two digits and the day in the last two digits. When there is no month or day of publication, fill in the corresponding spaces with zeros. According to most publishing standards used by editors, scientific journals generally do not indicate a day of publication, only the month and year. If the date refers to a period, record the last date of the period.

Examples:

Publication Date: 2008, so Normalized Date: 20080000

Publication Date: Sept. 2009, so Normalized Date: 20090900

Publication Date: Jan.-Mar. 2010, so Normalized Date:

How should the Personal Author field be filled out?

Enter the name of the person responsible for the intellectual content of the document, along with the institution to which they belong.

• Record the last name and first name separately.
• Enter the institutional affiliation hierarchically, from the most general to the most specific.
• Include the city of the affiliated institution.
• Include the country of the affiliated institution.
• Do not fill in the “Responsibility” field unless the person serves as an editor, compiler, coordinator, or organizer. (In the LILACS Methodology, leaving the responsibility field blank indicates the person is the author of the work.)
• Include a persistent identifier such as ORCID or another.

If there is more than one author, click “Insert Author” to register additional authors.

How should the author’s first and last names be entered in the Personal Author field?

The Personal Author field should be filled out as in bibliographic references: the author’s name is usually entered in reverse order, with the author’s last name followed by the first name.

Example:

Souza, João Paulo de

However, in cases where there are designations like Filho, Neto, or Júnior, include the preceding surname as well.

Example:

Souza Filho, João Paulo de

For authors’ names in Spanish, the middle surname should be recorded first, followed by the last surname.

Example:

Contreras Toro, Laura Beatriz